Now Hiring

Department: Site Operations

Reports to: Director of Site Operations

Job type: Full-Time | 37.5 hrs/wk | Exempt

Position overview:

• Assist with the day-to-day property management in our Knox County business parks
• Assist with real estate transactions including, research, due diligence, contract/document review/editing, and routinely updating real estate listing database
• Function as primary contact for Fairview Technology Center tenants, maintenance crews, and service providers.
• Industrial Development Board management functions encompass scheduling, organizing, attending, and penning minutes for meetings; preparing and circulating notices and agendas; issuing public notices as required; providing board/media with upcoming agenda; verifying quorum for meetings; working with the board counsel to draft and/or review board resolutions; tracking pertinent dates and deadlines, tracking board member attendance and pending vacancies/renewals; and maintaining board manuals to ensure they are up to date
• Document management duties include creating and modifying documents as requested; maintaining hard copy and electronic filing systems; maintain onsite/offsite records storage
• Business park functions include ensuring business park information is accurate and up-to-date on the Chamber website and creating/updating business park manuals
• Obtain and distribute county commission / city council agendas
• Draft responses to correspondence containing routine inquiries
• Schedule/prepare agendas/attend team meetings
• Schedule/provide notice if applicable, organize, attend, and prepare notes for public meetings
• Assist with scheduling meetings and manage site operations calendar
• Assist with special projects as they arise

Essential skills:

• Ability to independently identify and solve problems
• High level of situational awareness
• Being a team player
• Excellent organization skills
• Ability to multi-task and prioritize workload to meet deadlines
• Attention to detail, with a high level of accuracy
• Time management skills
• Effective written and oral communication skills
• Excellent interpersonal and customer service skills
• Decision making skills
• Analytical and problem-solving skills
• Ability to work independently and follow oral and written instructions/procedures

Minimum qualifications:

• Previous experience working with boards is a plus
• Previous experience in property management/brokerage/development is a plus
• Undergraduate degree in a related field is a plus

Technical skills needed:

• Microsoft Office Suite proficiency
• Adobe Acrobat
• Video conference software

Chamber perks:

• Health, dental, vision, and life insurance fully covered by employer
• 401K matching
• At least 10 paid holidays
• Annual raise and bonus opportunities after one year of service
• Convenient downtown/Market Square office location
• Market Square Garage parking provided by the Chamber
• Collaborative and creative working environment
• Opportunities to collaborate with, volunteer, and support local and regional organizations
• Ability to attend our investor, social, and community events